Sharepoint Displays Yammer Login Button in All Browsers Updated FREE

Sharepoint Displays Yammer Login Button in All Browsers

Before creating or using a Microsoft Squad or Grouping, be certain to read the following:
Office365 Standards

How practise I determine which to create: a Microsoft Team or a Group?

So you lot know y'all demand collaboration but non sure where to start. You've heard about both Microsoft Teams and Microsoft Groups (formerly named O365 Groups). You may have heard that a Microsoft Team contains a grouping. And then what do you create and how practise y'all create one?

* If you oasis't created your group yet, nosotros suggest creating a Microsoft Team and using the Microsoft Teams app for collaboration. Creating a Microsoft Team has yous fully using the Microsoft Teams app for all your collaboration. Chatting, conversations, file sharing all occur inside the Microsoft Squad app. No more cluttering up your email inbox.

* However, if you already have a Microsoft Grouping and now desire to add together the collaboration of a Microsoft Team, you can create a Microsoft Squad from your Grouping. Just launch the Teams app, click Teams in the left bill of fare then "Join or create a Squad" at the bottom. Refer to our FAQ detail for converting a Microsoft Group to a Microsoft Squad.

Read this article to find out more about Microsoft Groups vs. Teams.

Ready to create a Microsoft Team!? Read our FAQ article on creating a Team.

How practise I convert a Microsoft Group to a Microsoft Team aka 'teamify'?

If y'all already are an owner of a Microsoft Group and now want a Microsoft Squad for collaboration with group members, y'all tin can create a Microsoft Team from a Microsoft Group. Simply launch the Teams app and when yous create a Microsoft Team, it volition ask you if you desire to create one from a group yous already own. Y'all will demand to manually move items from the areas in your Microsoft Grouping that are not attainable from within the Teams app, so please continue reading:

• If you already have a OneNote notebook in your group, in society to see information technology from your Team, yous demand to add together a tab in gild to access it. From ane of the Team's channels, click the Add button to add a tab:

  

  Then select OneNote from the listing and locate your grouping's OneNote notebook in the listing. Past default, they are named <Group'southward name> Notebook. Select the proper name and click Save. You will then have a tab to admission your OneNote notebook.

• Y'all will have to manually move content from the original group's document library to one of your team's channels in gild to admission it from your new Microsoft Team. Microsoft Teams organizes topics past channels. NOTE: Content not in a channel will not exist accessible from within the Team. By default, a Team creates the General channel, but you can create other channels if you wish. To move files from the Microsoft Group shared certificate folder to a Team's aqueduct, open in SharePoint:

  

  One time in SharePoint, you'll see yous are in your General channel's document library. Merely click Documents to run into any files that are in the Microsoft Group that are not visible from inside your squad:

  

  So move folders/files you lot desire to exist accessible from inside your Team to a channel's binder (for instance General).

  Verify y'all tin can now access the folders/files past going dorsum to the Team app and look in a channel's files section. You lot'll meet the files are now attainable from within Teams.

  Annotation: Exercise non use SharePoint to modify folders in a Microsoft Team. If y'all edit/remove a channel'south binder, it makes it inaccessible in your Squad.

• Before you converted your Microsoft Group to a Microsoft Team, you used an email address to communicate with members. Members may also have been subscribed to the Group and have those emails also go to their inboxes. Now that information technology is a Microsoft Squad, collaboration should exist occurring inside Microsoft Teams and members no longer have to ataxia up inboxes with messages from the group, instead collaboration should be occurring from inside the Microsoft Teams app.

  And so what happens with that email that is associated with the group (<grouping name>@groups.ct.edu)? Information technology still goes to the group mailbox just it is non accessible from inside the Teams app (by design) and so that collaboration occurs within Microsoft Teams instead of via email.

  However, if y'all demand to accept members view the electronic mail that is sent to that accost from inside Teams (say you publish that accost somewhere and not-members send email to information technology), this workaround may span the gap: You will need to send that electronic mail to a Squad's channel. First, from the O365 portal, launch the Outlook app and curl down to Groups - Owner. Then enable the setting to automobile-subscribe new members so they receive group conversations in their inbox:

  
  NOTE: If it wasn't already enabled, electric current members may non be following/subscribed to the group, but new members will be. Members can choose to follow/subscribe to groups so that any emails sent to the group mailbox are also sent to their inboxes. They can likewise unfollow/unsubscribe from them as well. Just because you have the setting to "car-subscribe" new members, doesn't hateful they can't unsubscribe/unfollow. Then, inside Teams, correct click the aqueduct and select Get email accost:

  

  and copy the channel's e-mail accost. Then, right click the Squad'southward name and select Add member and add together the Squad's aqueduct (paste just the email accost portion, not the name part) to exist a fellow member of the Team as a guest. Then, when an e-mail is sent to the group's electronic mail address, it volition likewise go to channel.  Remember to get back to your grouping and deselect the "Subscribe new members" option if you don't desire to auto-subscribe new members.

How do I create a Microsoft Team?

Before You CREATE A Squad: Know that you cannot merge two Microsoft Teams together, and so make sure earlier you create a new Microsoft Team that there already isn't one for the same purpose with the same members you lot intend to invite. For case: If there already is a Microsoft Squad named "GW-XYZ" and you attempt to create another Microsoft Team named "GW-XYZ", it will simply create a "GW-XYZ-876" for the new one only it will still apply the display name "GW-XYZ", so you won't know at that place already was one that existed. Therefore, ask colleagues if a team already exists for your group before creating a new Microsoft Squad.

Make sure you are properly naming all Microsoft Teams according to the Naming Standard. Y'all volition need to be logged into Service-Now in social club to access the KB article. Teams that are not compliant may exist deleted/hidden.

There is lots of info in our FAQ commodity "How to use a Microsoft Team" that is relevant for using your Microsoft Team once y'all create it - so brand certain y'all refer to that likewise.

IT departments have a separate process to create "Managed Teams" for college departments, work with your college IT department for college section teams.

Hither'south how to create a team:

One time you take the Microsoft Teams app installed and yous have logged into it, click on Teams in the left console, then "Bring together or create a squad", then select "Create a team":

If you'd similar to use a particular team type select it, otherwise, choose "Other". Each squad type  has slightly unlike permissions and OneNote notebook types (a Form Notebook for type Grade or a Staff Notebook for type Staff).

You will exist asked for Team Name, Description, Sensitivity/Privacy every bit well as beingness giving an option to use some other team as a template or "teamify" a Microsoft Group:

Team name: Delight make sure you refer to proper naming standards (which is always a click away when creating your team past clicking the "Encounter your organization'south guidelines" link). You will demand to be logged into Service-Now in order to access the KB commodity. Examples of teams using proper naming standards are: (TX-RoboticsClub, Equally-Biology101Fall2019).

Description: Also give your squad a proper description. NOTE: If you select whatsoever other team blazon but "Other" you will non be able to edit the description once created - except in the Mobile App apparently, so if you want to edit the description subsequently, at this signal you tin can just do it from the Teams Mobile app.

Sensitivity/Privacy: When setting the sensitivity and privacy, you may only accept one selection available. More information is here.

"Teamify" a Group: If you already have a Microsoft Group and are "teamifying" it, select "Create a squad using a group set up by you or CSCU". Read this FAQ article about converting a Microsoft Group to a Microsoft Team. The Squad name will come from the Microsoft Grouping.

Use another team as template: If you accept some other team you want to re-create, select "Create a team using an existing team as a template", then on the adjacent screen you tin select what parts you want to copy to the new team.

Adding members (but you tin and should wait to add others until your team is washed)

At this point, you lot don't have to add whatever members initially if you want to customize the Team before calculation other members. Just if you want to add members at this time you tin. When yous add members, they will receive an email letting them know you have added them to your Squad. To add together System Office/CCC users, just type their name. For anyone else, you will need to add them by their email accost. Call up to e'er add CSCU University members by their CSCU email address and not a personal (yahoo/gmail) address. Refer to this FAQ well-nigh external guests.

Also, we recommend making at least one other member an owner of your Squad and so there are at least 2 owners for your Team. You can exercise this past toggling the member from "member" to "owner". We practice not recommend having more a very few owners of a team.

When you are done adding members, click close.

Notifications

If y'all want to be notified about various things happening in Teams, make sure you enable Team notifications (check out the FAQ article on How to use Teams for how to setup notifications). You may want to let members know they can setup channel notifications and then they are alerted when there is action:

We recommend looking at your Team's settings (Manage Team - Settings) and configuring them from the start earlier members start using your team. We highly recommend you lot review Fellow member permissions and Invitee permissions and suggest starting past disabling these fellow member permissions:

That'southward it! Your Team has been created.

What are the limitations in Microsoft Teams?

Refer to this Microsoft link for whatsoever limitions (number of members, teams, channels, meetings, etc) you could run into when using Microsoft Teams.

https://docs.microsoft.com/en-us/microsoftteams/limits-specifications-teams

What do I have to know most group expiration/renewal/deletion?

If you take a Microsoft Team/Group that appears to have been removed, please be aware of the following:

ane) An possessor could have deleted the team/grouping.

2) Nosotros perform cleanup of teams/groups that do non comply with policies/standards/usage (i.e. volume, action, naming policies). This consists of the post-obit that could occur at any time:

• hiding non-compilant groups/teams from the accost volume
• identifying not-compilant groups/teams that will be deleted

three) The squad/grouping could have expired and was deleted based on an activity-based expiration policy.

Owners of groups/teams with no activity for half dozen months will exist notified that it is due to elapse and needs to be renewed. If not renewed (either past activity occurring or an owner manually renewing it), the group/team volition be deleted. Owners can nonetheless restore a deleted group up to 30 days afterward it has been deleted. thirty days after it has been deleted, it is permanently deleted and cannot be recovered past anyone.

If you lot do non need a group/team, nothing needs to be done. However, if something is needed from the group/squad and it has been less than 30 days since information technology was deleted, an owner tin can restore the team/group past using the link in the email that was sent to all owners. Make certain the list of owners is kept up-to-appointment so those notifications become to the appropriate people.

Owners of Micrsoft Teams will see renewal notifications in their team activity feed and an icon will display next to the squad name indicating it is due to expire.

You can always go to Manage Team - Settings to see exactly when your team will expire if no new activeness auto-renews it.

Owners of Microsoft Teams and Microsoft Groups will receive reminder emails 30, 15 and ane solar day before the expiration date which volition include a link to renew or delete the team/grouping if the it is non needed any longer. You will also receive a final email a solar day afterward it has been deleted with a link to restore it if needed.

NOTE: Activity-based expiration also applies to Microsoft Teams that are archived.

What are individual channels in a Squad?

Individual channels are but that - individual channels that the owner of the individual aqueduct can specify which members of the squad are members of the individual channel. If a team member is not a  member of the private channel, they won't run across the channel listed or exist able to collaborate with the channel.

Important: As an owner of a team, you may want to disable the ability for members to create individual channels in your team at all. The setting is under Manage Team - Settings - Member Permissions. Otherwise, a member can create a private aqueduct that you won't run across if you aren't added as a member.

Owners of a squad can view all channels including individual channels by going to Manage Squad - Channels. Still, if a team possessor is not a member of a private channel, they won't be able to run into the content of the private aqueduct, but would withal be able to see it listed and can delete information technology.

Starting time with this article from Microsoft about Individual channels which were introduced in 2018 to come across what private channels are all about.

How do I use the chat feature in the Teams app?

At that place are different types of conversations in Microsoft Teams. There are channel conversations that occur inside a Microsoft Team and in that location are private chats (either one:1 or grouping chats). Yous can use the Microsoft Teams app to participate in 1:1 chat or group chats without e'er being inside a team if you wish. Hither's some more data:

Channel conversations (in a Team channel) tin be seen past all members of the team. However, in individual 1:i chats or group chats using the Chat icon in the left menu, only the people in the chat tin can see your messages. How to start a chat in Teams

To start a individual one:1 chat - click the New Chat icon and type in the name of the person you wish to conversation with:

NOTE: If the person you wish to chat with is NOT a CCC/System Function user, they may still testify upward when you search for them. This means they may already be a guest in our tenant or have an established connection.

You can conversation with:

• System Office and CCC faculty/staff/students (i.e. accounts in our Microsoft tenant).
• CSU or CharterOak users****
• other external guests (i.eastward. Yahoo/Gmail/UCONN, etc) who are members of a Squad that you lot are too a fellow member of. Notation: Their Microsoft Team environment needs to be setup to allow external guest admission and their account needs to be setup to utilise Teams (vs. Skype for Business).

****CSU/Lease Oak users are external to our Microsoft tenant (the CCC and Organisation Office) and take different features than other external guests (i.eastward. Yahoo/Gmail/UCONN, etc.) due to established connections nosotros take with their Microsoft tenants:

• When searching for a CSU/CharterOak user in Microsoft Teams, always enter their full email address (don't enter their last name or username merely), you may see 2 results returned. One would exist a guest account in our tenant and the other would be their business relationship in their tenant.
• If you see an entry with the word External in a box (see example below) and no Chat, Files, Activity tabs after it; you cannot group conversation with that account but they do non have to switch from their tenant to see the chats. This is easier for them just has less features as you tin't group chat with this account and others at the aforementioned time. The benefit is that yous practise not have to wait for them to get an email notification that yous are trying to accomplish them.
• If you see an entry with (Guest) followed by Chat, Files and Action tabs, information technology is an external invitee account in our tenant. Y'all can grouping conversation with this user, but they might non see your chat until they receive an electronic mail that you are trying to reach them. They will take to switch tenants to our Microsoft tenant to chat with you. They will have these accounts if they are members of Teams in our tenant. The benefit is that they would be able to meet any Teams in our tenant they are a member of after they switch tenants.

You cannot use chat to chat with someone's personal electronic mail address (i.eastward. @gmail, @yahoo, etc.) who isn't already a fellow member of a Team that you are a fellow member of. To see if y'all can conversation with them, enter their e-mail address into the chat field. You volition see the following error if you lot cannot chat with them:

When creating a chat (with users in our tenant), if you want to add together more people to your chat, simply blazon their names into the To: field:

Once you take a group conversation of 2 or more people (not including yourself), you tin can rename the group chat if you lot wish. Note that the group conversation is renamed for all members of the grouping chat, not merely for you:

For grouping chats (chats with 3 or more people), yous tin can also add together more people to the chat at whatever time using the "add together people" button on the side. As you see you take options as to what the new people added to your group chat have access to in regards to the chat history:

Then chat away at the lesser.

In that location are many icons below the conversation line, check them out - the first one (the A with the pencil) allows yous to utilise full formatting in your conversation:

Annotation: In add-on to chatting with the person, you can too practise a video call, a voice-only call, share your screen with them, add other users or make the conversation a pop out window:

NOTE: Sharing your screen is non available if you lot are using your phone or from a browser:

To easily notice contacts y'all often chat with, you tin organize them in Chat - Contacts:

Here's a few video tutorials on how to chat and make calls using Teams.

Here's additonal information on using chat in Microsoft Teams.

How do I utilize meetings or calls in Microsoft Teams?

TIP for organizers of meetings not in a Team channel: Picket this video to stop attendees from muting/removing other participants. Refer to this likewise for more than info on meeting roles.

TIP for recording meetings: Refer to this Microsoft link for all y'all need to know about recording Team meetings.

Meeting recordings are now being stored in OneDrive/SharePoint in the Recordings binder. Employ this link to help with playing and sharing Squad meeting recordings. NOTE: That is but the kickoff phase of Micrsoft's migration to the new Stream product. If you want to acquire about Microsoft's migration from Classic Streams (what it currently is) to the new Stream coming in 2021, refer to this link every bit to what to await going forrad.

How to create a coming together in Teams:

one. Inside the Teams client, click on Calendar on the left-hand side menu.

ii. In the agenda on the right-hand side, click on the block for the fourth dimension you want to meet. The new meeting window volition appear. In this instance, it will be creating a coming together for Monday at 9 AM.

3. Add a title, attendees (both required and/or optional), and select the beginning and cease fourth dimension of the coming together. NOTE - Yous tin add together attendees who are non a member of the Squad involved in the meeting.

four. If y'all desire to schedule a recurring coming together employ the driblet-down card to select the correct recurrence.

five. If the meeting is associated with an existing MS Team (as opposed to a personal meeting), click on the Add channel field and select the correct channel from your list of Teams. You'll need to click on the Squad to view the channels. If you are unsure of the channel, information technology is virtually likely the Full general channel.

vi. Fill up out the meeting details in the Details box. If your accounnt has been enabled to employ punch-in numbers, information technology will appear in the coming together details after the meeting is finished existence created and is saved. You volition see them in the invite.

7. Click Save in the upper correct-hand corner to save your coming together. The selected attendees will be sent an email invite.

eight. After you create a meeting, nosotros advise you go dorsum to the meeting and change coming together options. See HOT TIP above on how to stop attendees from muting/removing other participants.

The locations for steps iii through 7 are noted in the image below.

New feature: Webinars! Meetings with user registration

New starting June 2021 - Teams has added webinar capabilities to team meetings.

How to schedule a meeting on behalf of another user

This commodity contains footstep-past-stride instructions for how to schedule a meeting on behalf of another user.

How to join a meeting

Dial-in numbers are now bachelor if you schedule your meetings using Teams. Attendees can either bring together using Microsoft Teams (top link in the emailed invite) or employ the dial-in numbers listed and and so enter the conference ID included:

During the meeting, meeting organizers will encounter the call-in users that are calling in using phones and will then need to admit them into the meeting:

Notation: Meeting organizers who join the call using the dial-in numbers (i.e. non from Microsoft Teams), will demand to employ the PIN sent to them from Microsoft. Look in your inbox for an electronic mail like this:

Users can reset their own audio conference Pivot here also equally using the Reset Pin link from within a Teams invite.

Lots of topics on meetings/calls can be found on this link such as settig up a coming together, joining a coming together, making a telephone call, recording meetings, etc. All should exist done from inside Microsoft Teams app.  This link as well has answers to common audio conference questions or watch this video tutorial.

Nonetheless, if you have Microsoft Teams installed on a Windows desktop and are using Outlook - you may notice the "New Teams Meeting" add together-in:

Notation: This allows you lot to create a Microsoft Teams private meeting from inside Outlook simply you cannot use it to create a Team aqueduct meeting - this is only for creating meetings with specific particpants. Also, coming together options are non currently available using this feature, therefore, we still recommend creating Team meetings from within the Teams app.

External guests will exist able to participate in meetings, but their experience will exist different. Refer to the external invitee FAQ for more than info.

Where can I go for more than information on applicable policies?

Refer to this link for the State of CT's Record Management Program (data retention policies).

Refer to this link for CSCU Information technology Policies.

What do I need to know about Live Events?

Live events are a subset of Teams Meetings and can be scheduled in well-nigh the same manner. Nevertheless, Alive events have very dissimilar uses. While Teams Meetings are designed for collaboration, and to foster discussions amongst participants, Live events are designed for a small-scale prepare of users to circulate out presentations and screen sharing to large online audiences.

Live Events will exist available for canonical users to create individual, organization-wide, or completely public events. A Service desk request will need to exist made to let Alive events for a user.

Users that are allowed to create Live Events should refer to this document: Managing Microsoft Teams Live Events for details.

Can I use Outlook to manage my Squad/Group?

It depends:

When managing a Team: You definitely do not desire to use Outlook when for a Microsoft Team. Ever use the Teams client when working with your Microsoft Squad. Notation that in that location are differences between a squad that started out as an Microsoft Group and was "teamified" vs. a team that was created as a Squad to start. The departure is what'southward visible from Outlook and the accost book. Refer to our FAQ detail for converting a Microsoft Grouping to a Microsoft Squad

When managing a Microsoft Group: You potentially may be able to use Outlook for a Microsoft Grouping. Here's why: Most functions/features should exist available from Outlook as documented by Microsoft, simply whether a feature or role is attainable from your particular install of Outlook cannot be answered. Nosotros have seen situations where the Create Grouping icon in the ribbon is not nowadays as well as adding external guests as members of a group does not work. Our communication is to employ OWA to manage your Microsoft Group. The documentation below shows how it should work from Outlook if your install supports it.

How do I Rename a Microsoft Team or Group?

It is not currently possible to rename the underlying Group/Team's SharePoint URL, so when you are creating your group/team, select the proper noun carefully making sure to follow the Naming Standards. You will demand to be logged into Service-At present in order to access the KB article.

You lot can however rename the display name of your group/team, it still needs to adhere to the grouping standards. NOTE: Irresolute the display name does non modify the underlying site proper name (the SharePoint URL) nor the group'southward email accost, that's why selecting the right name when y'all starting time create the group/team is of import. Multiple groups/teams can have the same display name.

Tin can my grouping/team apply my college'south domain  (i.e. groupname@xxcc.commnet.edu or groupname@higher.edu)?

No, all groups will have the @groups.ct.edu for the email domain and cannot use another domain.

The grouping'due south site or SharePoint URL will be: https://ctregents.sharepoint.com/sites/<group name>

Note: If another grouping or team already exists with the same name, Microsoft will suspend your grouping proper noun with numbers but the displayed proper name will still evidence your origially called name. For case, if y'all named your grouping TR-Robotics and there already was a group named TR-Robotics, your group's site may be: sites/tr-robotics546. The best way to find out your Team's URL is to go to your General channel and and then become the channel's SharePoint site and await at the URL.

What do I need to know near Squad/Grouping privacy/sensitivity?

Starting August ninth 2021 - Yous'll notice a new sensitivity selector when creating teams/group to select a sensitivity label. You lot'll initially have only one sensitivity label to choose from: "Private Only" and can no longer cull "public" for a squad/group's privacy blazon. Due to the risk of public teams/groups giving anyone in our arrangement (Faculty/Staff and students) read/write admission to the content, y'all are non able to choose "public" for your squad's privacy type.

If y'all need to give a large audience of CCC users view access to content in a team, please work with your local Information technology department to properly configure the team's privacy settings.

In the future, you may see other labels appear nether the Sensitivity dropdown allowing for different types of teams to be created.

What tin I do to provide users view-only admission?

In that location are two options to accomplish this. 1 is to change your team settings so that Squad members have view-only admission (and not read/write) and the other is to provide view-only access to a larger grouping than just squad members.

1) Change team member access to view-only:

Kickoff step is we recommend removing the following Member permissions (Manage Team - Settings tab) from your squad:

Then to open the SharePoint site and change member access to "view only":

Go to the root of the document library past clicking on Documents:

For each folder under Documents, select a  folder and in the upper right, click on the circle icon:

Then click on Manage Admission:

So change your Squad's Fellow member group from "Tin Edit" to "Tin view":

2) Provide a grouping with view-only access to your content:

Another option is if you lot just want to share content and not take them access the team from the Team client - you will demand to change a folder's permissions in the SharePoint site. This is a way to publish view-only content stored in a folder in a team, without giving them access to the team through the Squad customer, they would just take access to content from a browser.

Open the SharePoint site:

Select the folder that you want to provide specific access to a group:

In Manage Access grant directly access (remember to change the edit access to read only access (pen with line through it) and uncheck "Notify People" to give specific group access to a specific binder:

What does it mean to be listed/subconscious from the email address list?

The following apply when a group/team's email address is listed in the email address listing:

• The group'southward name and e-mail address are searchable using the Notice Groups feature.
• The grouping'due south name and email accost are searchable when entering text on an e-mail's recipient fields (to, cc, bcc) or by searching the email address list.
• Anyone in our system tin can meet the grouping's name, electronic mail address, description and the list of owners and members.
• Anyone can ship an electronic mail to the grouping'due south email address even without being a fellow member. Note: If members follow/subscribe to receive email in their inbox, they will also receive the email in their inboxes when an email is sent to the group.
• Anyone can request to join a group. The group owner does not have to take information technology - but they tin send it.

When a group is subconscious from the email accost listing, it is not discoverable by searching for the proper noun.  However, if someone knows the group'due south email address, they can send email to the group whether it is private or public or whether they are members or not members.

NOTE: If your grouping needs to have a member "send equally" or "send on behalf of" the group, the group cannot be hidden from the email accost list. Granting a member the ability to "send as" or "send on behalf of" is not configurable past the owner, it can but be set by request.

In the summer 2018 - Microsoft made a change that any new Microsoft Team that is created is now subconscious from the email accost list too every bit not existence displayed in Outlook under Groups. This is by pattern as Teams communication should exist inside the Team and they want to move away from using Electronic mail. Still, if you "teamified" a group, it volition nevertheless be visible in the email address list and in Outlook. Y'all tin can submit a request to hide it from both afterwards you have "teamified" it though.

There seems to exist so many ways to access my grouping or squad's features (mail, documents, calendar). What'southward the easiest?

Microsoft Team

A Microsoft Team should exist accessed using the Teams app. You tin access the Team's SharePoint site - but be aware if yous modify the team aqueduct folder strucutre from the SharePoint view, you could make channels inaccessible. Always modify your Team's document library from the Teams app and members of a Team should use the Microsoft Team app to access the squad.

Microsoft Group

A Microsoft Grouping has many components (post, documents, calendar, OneNote notebook, Planner, SharePoint site) and each component can be accessed through a variety of products (Outlook, files can exist synced to your workstation using the OneDrive sync client, Office365 portal, individual mobile apps, etc.) making it appear more complex than it needs to be because in that location are so many ways to access!

You can access all the parts of the Group by visiting your group's site. The URL to your site can be constitute in many places. Your group's site is always available past logging into the O365 Portal, then launching Outlook:

Once in Outlook, under the Groups heading, click on your grouping, and then click the ... and so select site:

Bookmarking the site volition assist you quickly go directly to your site. Information technology volition be in the form: https://ctregents.onmicrosoft.com/sites/<grouping name>. Sharing that link with non members will show them a "You lot need permission to admission this site." warning as but members volition be able to access your site.

When you invited members to join your grouping, they received an intro email welcoming them to the group. That email contains valuable links - i of them containing the link directly to your site:

Mail (i.east. Conversations): Y You can access your Group's mail conversations from inside Outlook, O365 portala> from any browser or from a mobile device that has the Outlook app installed. Annotation that external guests will not be able to access mail conversations from your group's site. They will be sent an individual email to their email address and will not be able to see "conversations" as CCC\And then members practise.

Members that are not external guests, , have the choice to unsubscribe themselves from receiving email in their inbox and instead but reading email sent to the grouping by looking in the group'southward mailbox. They tin can practice this by unsubscribing from the group when using Outlook:

Documents (i.e. Files): You can become directly to the SharePoint site past clicking Files:

Calendar: You tin can access your group'southward shared calendar from inside Outlook's agenda as you would whatsoever shared agenda. Annotation that external guests volition not be able to admission the shared calendar. They will be sent calendar invites to their email address and will not exist able to see a shared agenda as other members do.

Is there an app for that?

To download Microsoft Teams app, visit teams.microsoft.com

Compare Microsoft Grouping features on dissimilar platforms (Outlook, OWA, iOS, Android, etc.)

Microsoft retired the standalone Groups app and incorporated Groups into their Outlook app.

How do I work with my Team'due south shared calendar?

Microsoft continues to piece of work on a solution to natively display the Team's calendar. Currently, if you want to display a squad calendar, you lot accept to manually do information technology. There are 2 different methods to this.

Method one: Create a tab that volition link to this squad's calendar. This will brandish the user'southward O365 agenda and this Squad's calendar. Here's how:

• Go to your Squad'due south aqueduct and click the + to add together a new tab and select Website from the list of tabs you tin can add:/br>
  
• Proper noun your tab: "Calendar" and paste the address to your Group calendar using this course:

  https://outlook.office365.com/owa/?path=/group/<insert group proper noun>@groups.ct.edu/calendar

  NOTE: If you lot don't know your team's grouping calendar name - open up the aqueduct'southward site in SharePoint and look at the url, your team name appears afterward "/sites/":

  

  This is what it volition look similar:br>
  

  The user will then be able to check/uncheck any calendars they want to display:

  

Method ii: The other method is by creating a SharePoint folio that displays the calendar entries. This volition display a list of calendar events, not a month view. Here'south how:

• Go to your team's SharePoint site and click Home, click + New, select Page as the type:

  

• At lesser, click "Create folio".
• Name your folio whatsoever you lot want, for instance Calendar and add a web part to the new folio:
  
• When the option comes upward to select the type of web part you want to add, search for agenda and then click on Group Agenda:

  

• Become back to your Squad's channel and click the + to add a new tab and select SharePoint from the list of tabs yous can add:

  

• Select the page y'all added from the listing of available pages:

  

• The list of calendar entries will be displayed in Teams:
  
  
• Add calendar entries by clicking on Calendar, creating a new meeting and selectinig your Team aqueduct:

  

How do I work with my Group's shared calendar?

Looking for how to work with a Squad'southward calendar? Cheque out this FAQ item when href="#agenda">working with a Team's calendar.

When working with Group calendars - recollect that Microsoft Group's calendar is non accessible to external guests. They will get invites emailed to them but won't be able to access it from the Calendar link. To split up your own personal calendar entries from a group (or multiple groups you may belong to), instead of creating a calendar entry in your own agenda and inviting others, create information technology in the group's shared calendar. Members of your group will then receive a calendar invite (external guests will receive it in their inbox) and they tin also separate calendar invites from you and from the shared group. Remember that external guests access calendar invites different.

If yous but want to view the grouping'south calendar by itself from Outlook, browse to your group found under Groups in the left menu and select your group. It will bring up the grouping's inbox. At the top, select Calendar and it will bring up simply the grouping's calendar past itself:

You can also view multiple calendars together in one view in Outlook as well. First you demand to add the calendar to your favorites. Scroll down to your grouping listed under Groups in the left menu. Right click on the group and click "Add together to Favorites"

So, when you lot go to your agenda view, it will be listed as a split up calendar entry under "My Calendars" that you lot can then enable in your calendar view by putting a check marking side by side to the calendars y'all want to view:

When you accept more than ane calendar checked, they testify up next to each other. To create a single view of all your calendars, click the arrows at the top to create a single view of all calendars (they are visually merged but are however divide calendars). Each fourth dimension you add another agenda to your view, you can click the arrows to merge them or unmerge them into/from a single calendar view:

This is a single view of three calendars. Each calendar is a unlike color. To create an consequence in a specific calendar, click the calendar'due south tab to change the focus to that calendar and and then create your event as you lot normally would.

Group members volition then receive a agenda invite because you created the effect in the shared group agenda. Yous can meet exactly which calendar y'all are adding an outcome to when yous create the calendar entry:

Hither is some boosted information on working with your shared calendar: Microsoft'due south documentation on how to schedule a meeting in the group's agenda

What do I need to know about co-authoring documents with others?

Yous can co-author documents in both Role Online and in Part products installed on your workstation. Annotation: You must be using at least version 2016 to co-author documents and co-authoring is only supported in apps that support co-authoring (Discussion, PowerPoint, Excel) and only with modern file formats (.docx, .pptx and .xlsx).

Microsoft provides several resource for helping you lot co-author documents with others:

• The basics yous demand to know for document collaboration and coauthoring
• Collaborate on Word documents
• Interact on Excel workbooks
• Having issues with co-authoring? Try this document: Troubleshooting co-authoring

We highly propose using Give-and-take'south Track Changes feature when co-authoring documents as we are aware that when OneDrive for Concern saves versions of the certificate to the file's Version History that all changes made during co-authoring are saved as ane version.  Microsoft has a video that shows you lot how this works.

If you are using Give-and-take's Track Changes features, you won't see markup when y'all edit the document from Teams or using Word Online:

  To use Runway Changes markup/features, when you click Edit from Teams, select Open in Desktop App:

Can I be alerted when an item is modified?

Aye! If yous desire to exist alerted when a file/folder is modified, follow these instructions to setup an alert for SharePoint Online document libraries, Microsoft Team or Group sites

Can I stay a fellow member of a group but stop receiving e-mail in my inbox for emails sent to the group?

Microsoft Teams

You tin can follow a aqueduct to receive directly notifications whenever there'southward new channel activity. Use the Activity filter: Post-obit to see activity in channels yous are post-obit. Here'due south more info from Microsoft on post-obit and favoriting channels.

Microsoft Groups

In Outlook, information technology's called "Subscribe/Unsubscribe" and in the O365 portal, it's chosen "Post-obit/Non Post-obit".

In Outlook, go to your grouping under Groups in the left card and then click "Membership" in the superlative menu bar to toggle betwixt "Subscribe" and "Unsubscribe":

In the O365 portal's mail, with the group selected, it is "Following" or "End Post-obit" to toggle between the ii options:

My grouping's email accost and SharePoint site is different than my group's proper noun. Why?

When creating your squad/group, if you proper name it using any special character other than nuance or underscore (- or _) then those characters will non appear in the email address or the site's file location.

For example, if you name it "Black & White", the email accost will exist blackwhite@groups.ct.edu and the site'south SharePoint site will be: https://ctregents.sharepoint.com/sites/blackwhite

You may also have named yours to be the same name that another one already had - and then yours will be the name of your team plus some random characters so that they are unique.

How exercise I change my grouping/team site's home page?

Your Group/Team'southward domicile page is a SharePoint team site. Refer to Microsoft'due south documentation for data on how to alter the SharePoint site.

How do I utilise a Microsoft Group?

• Acquire virtually Microsoft Groups
• Watch videos about Microsoft Group features.

• How to join a grouping
• How to delete a group
• How to have a group chat (how to reply just to the sender or reply to the group)
• How to customize your grouping's SharePoint site
• Adding and removing group members
• Members tin can choose to leave or unsubscribe from a grouping - Your members can stay a member of the group merely unsubscribe/end post-obit a grouping/team from receiving grouping emails in their inbox. Or they tin can cull to leave the group birthday if they want and no longer will be members of the group/squad.
• Some other great Microsoft document that summarizes how to go more out of Microsoft Groups.
• Do you want to have your group's files synced to your workstation? Here's how to sync Microsoft Team/Group files to your PC using OneDrive for Business. This is a great way to make the files bachelor in your Microsoft Team/Group available right on your PC. Utilise the OneDrive for Business concern client to sync your grouping's files just as you did to sync your OneDrive for Business files.
• You can manage your grouping'south documents meliorate by going directly to your group's site versus managing them from the "Files" section. The "Files" department but lists all your files - they are non grouped into their folders. Yet, when you go to the "Documents" section of your grouping's site, you can run across the binder structure, manage permissions, share files and more. Hither's how you get to your group'southward site: When in Outlook on your desktop, yous will beginning click "Files" to become to the Habitation page of your site, but then simply click "Documents":
  

How do I employ Microsoft Teams?

• A Beginner'southward Guide to Teams
• Meetings: Dial in numbers are automatically available if you lot schedule your meetings using Teams. Watch this video tutorial.
• Introduction to Microsoft Teams video
• Understanding Teams and Channels
• Using Staff Notebooks or Grade Notebooks (Staff and Class Notebooks have more features than a OneNote notebook). Which 1 you get is based on the Squad type you select when y'all create your team.
• First Fourth dimension Users - Teams Basics
• Quick Start video for Microsoft Teams
• Do you want to have a Squad'south files synced to your workstation? Use the sync button in your Team's Files ribbon to sync files right to your PC if you lot use the OneDrive sync client. Your Microsoft Team/Group files would then be found forth side your OneDrive files in the File Browser. Refer to this Microsoft commodity for more than information or our own OneDrive FAQ item virtually syncing.
• Can't find out how to do something? Search Microsoft Team'due south Help Heart
• Download Teams for all your devices
• How to enable airtight captions in meetings: Notation: It is But available in the Teams client - non when logged in from the browser.
• How to add News to a Team'due south channel
• How to have people send email to a aqueduct in Teams
• Create a read-only folder (2nd part of this article)
• Is your squad no longer active but you want to keep it around for reference? Archive your Team to make it read-only. Notation: Archived teams notwithstanding have the activity-based expiration policy practical.

This is very important when using a Microsoft Team: Considering Considering part of a Microsoft Team is a Microsoft Group, there are some things you demand to know about the departure and why y'all may non see content when it'south a Microsoft Team vs. a Microsoft Group:

• You cannot merge 2 unlike Microsoft Teams, so brand sure before you create a new Microsoft Team that there already isn't i for the same purpose with the aforementioned members y'all intend to invite. In that location is no style to move conversations, chats or Planner tasks manually.
• When a When a Microsoft Team is deleted, and so is the underlying Microsoft Group.
• A Microsoft Squad contains "channels" - think of them as your team'due south topics. Each aqueduct has it's ain email address, email conversations and files in order to organize your discussions. Email conversations that occur within a Microsoft Squad channel are not visible from Outlook or OWA mail. Equally well as the opposite, yous cannot encounter Microsoft Team conversations from Outlook or OWA mail. You can only use the Microsoft Team app to see aqueduct conversations.
• A Microsoft Team aqueduct'due south email address does not use the Microsoft Group format (i.eastward. @groups.ct.edu) - instead a channel's email address uses the format: <unique channel id number>.groups.ct.edu@amer.teams.ms.
• If email is sent to the Microsoft Team's connected Group (<teamname>@groups.ct.edu), members volition not see information technology when they look at the team from inside the Teams app. You lot Just encounter the conversations that are in a Microsoft Team'due south aqueduct. Each channel has information technology'south own unique email address (<channel id number>.groups.ct.edu@amer.teams.ms) and is what is used for conversations per channel.
• Brand sure you are being alerted the way you want to be alerted with activity notifications in Teams. Offset, set the notification types you want to receive and when you are not active in Teams and want to receive an email, set Missed activity emails to "As soon equally possible". You lot also can go to a detail channel and enable "Channel notifications" so y'all receive notifications for important channel activity.
• If files are non placed in a channel's file folder, they volition not be accessible when you await at it from within the Teams app. To avert confusion, files should just exist placed in a aqueduct's file folder. Do not rename or delete aqueduct folders. If you go to your Team'due south SharePoint site and view the Certificate Library, you volition meet each channel's folder and will be able to manage the files. You can create folders inside a channel's folder besides.
• If you create a coming together in the Team's connected group'south calendar from Outlook, it will non take all the functionality of a meeting that was created from inside the Squad's app. To get all the functionality of a Microsoft Team meeting, information technology must be created from inside the Team app.

How do external guests access Microsoft Teams in our tenant?

CSU and CharterOak users should be using their instutition email address (i.east. not a private Yahoo/Gmail account) when chatting/existence invited to a Team in our Microsoft tenant.

If a non-CSCU external guest doesn't already have a Microsoft Business relationship associated with their electronic mail, they would first demand to create one by visiting https://login.live.com and clicking on the Create One link:

Once they have created a Microsoft Account that is associated with the email address that was invited to the Microsoft Team/Group, they will be able to access it.

If this is the offset fourth dimension they are joining a SO/CCC Microsoft Squad, they will demand to accept permissions for accessing the team earlier they tin can participate equally a fellow member of the team

Note: If the external invitee user's account is in another Microsoft tenant (i.e. CSU/CharterOak/UCONN, etc) they volition demand to switch tenants when they access teams in other organizations. The other tenant names will announced in the upper correct corner of the Teams interface:

The System Office/CCC Microsoft tenant is named "CSCU". Nonetheless, each CSU and Charter Oak belongs to their ain Microsoft tenant. They will see other tenants listed there if they belong to teams in those tenants. If users from other tenants are trying to reach them, they will take to swith tenants to come across those teams/chats.

If y'all invite a CSU/Lease Oak user to a team in our tenant, the e-mail notification they receive does not automatically send them to our tenant, they will need to know they have to switch tenants to access a team in our tenant. We advise letting them know this data.

The side by side FAQ item explains the diffference between what an external guest and a Organisation Function or CCC Faculty/Staff/Pupil can access.

How does external invitee access differ from a CCC or System Office Faculty/Staff/Pupil?

External guests are accounts that are non a Arrangement Office or CCC Kinesthesia/Staff/Educatee account (i.e. that don't end in *.ct.edu or *.commnet.edu).  Annotation: Even though our Microsoft tenant is named "CSCU", it does not encompass all CSCU institutions, just the System Function and the CCCs.

Accounts from other CSCU institutions (CCSU, ECSU, WCSU, SCSU and Charter Oak) are considered external guests every bit they belong to their ain Microsoft tenant. Y'all will need to add/invite their CSCU account as a member and they will use their CSCU Microsoft Account to login (i.e. schmoe@southernct.edu or schmoe@ccsu.edu, etc.)

For other users outside of CSCU: You tin also add together their email addresses to your group/team (i.east. yahoo/gmail, etc). They volition demand to have a Microsoft Account associated with the e-mail address you invite. If they don't already take i, they tin create 1 by visiting: https://login.live.com and clicking on the Create one link.

Microsoft Teams

There is a difference when an external guest is being added as a team member or if they are just existence added as an attendee in a Team meeting. If the person does not belong to any team in our tenant, and then they will not be able to join a meeting by only clicking the "join meeting" button in the agenda invite. This is considering they are non already members of our tenant and will come across this if they tried:

They can join the meeting but won't have admission every bit if they were members of a team (i.e. screen share, etc.)

To add an external guest to your Microsoft Team, simply enter their full email address when adding members. This is particularly of import for CSU/CharterOak users, do not search just past last name:

When yous click "Add user as a guest" you will then be able to add them to your team:

They volition receive an email with a link to open up Microsoft Teams:

In one case they have launched the Teams app and accepted the permissions:

they will exist able to join in on Team activities.

We highly recommend letting CSU/Charter Oak users know that the team is in the CSCU tenant and they will demand to switch tenants to admission the team. They might not realize the team is not listed in their tenant. They may have to log out and back in to accept the tenant dropdown show the CSU organization. Going frontwards, when they have activity in another tenant, the tenant dropdown volition prove a red icon letting them know they need to switch tenants.

Currently, external guests that are members of a team:

• Tin use the Microsoft Teams app but will have a different experience.
• Can use the chat feature - but they tin only conversation with people who are in a squad that the external guest is a member of.
• May be able to use one:i chat to chat with external guests that are not in a team you are in BUT it is dependent on their Team settings and may non exist reachable by chat if their settings are not setup to utilize Teams. You may see something like this:
• Does non have access to the Agenda or Calls icons in the left carte, but will receive emails for meetings and can create See Now meetings in a Team aqueduct
• Cannot be an owner of or add members to a squad.
• Cannot scan/search/join/create teams. They need to be added every bit a member of a team to admission a team.

Microsoft Groups

To add an external guest to your Microsoft Group, follow these instructions past using the O365 Portal (don't apply the Outlook app) and access your group, then click the members tab.

External guests have limited access to a Microsoft Group than CCC and Organisation Office Faculty/Staff/Students. External guests will receive an email with instructions on how to access your group when they are invited. All of the external guest's interactions occur via e-mail or by visiting the site's URL, they practise not access the grouping from Outlook or from the OWA grouping interface. It may exist helpful for external guests to save the "Welcome e-mail" from your group equally it contains links they will use to go access to the group'due south files.

Currently, external guests:

• Cannot scan our Microsoft Groups
• Volition not run across the group listed under "groups" in their inbox - they will only see groups from their own organization/li>
• Cannot add or remove group members from the group
• Cannot view the group calendar - (they will become agenda events via email instead)
• Cannot modify agenda events
• Cannot visit the Conversations tab from the group's site - (instead, they will receive email and can reply-to-all to reply to the group)

"Inviting guests" means adding them as a fellow member of your group. Once they are members of your group, they will have access to all of the group's documents. Y'all will not accept to "share" documents or folders with members of your group to provide them access to documents.

Note: Using the "invite members" link should be used merely to invite members of our organization (i.e. non external guests) to bring together your grouping:

Refer to this very adept resource to learn more about External Guest admission to a Microsoft Group.

Tin an external guest join a Teams meeting?

A Microsoft Teams aqueduct meeting, yep - external guests (those not in our tenant) that accept been added to a Microsoft Squad and are accessing a channel meeting, can admission Team meetings.

A Microsoft Teams ad-hoc meeting that is not in a team channel, no not really - just partially. They can join the meeting via audio (i.e. telephone call in) but not as a meeting member (can't conversation or share files). Make certain you lot read the previous two FAQ manufactures most external guests. Ane covers how external guests access a team in our tenant and the other about how an external guest is unlike than a member from our organization.

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Source: http://supportcenter.ct.edu/service/Office365_TeamsGroupsFAQ.asp

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